Avoiding Rejection: A Guide to the Ohio Birth Certificate Apostille Process

Use the Correct Document:

You must submit a "Certified Copy" issued by the Ohio Department of Health, Office of Vital Statistics. It must have the original raised seal and signature from the State Registrar.

No Notarization Required (Do Not Do It):

You should NOT have your certified Ohio birth certificate notarized. The apostille is placed directly on the certified vital record itself, authenticating the signature of the State Registrar. Notarizing it will cause rejection.

Ensure the Document is Original and Unaltered:

The certified copy must be in its original condition. Do not staple, tape, or hole-punch the document. The raised seal and signature must be completely visible and intact.

Complete the Request Form:

You must include a completed "Authentication/Apostille Request Form" with your submission. This form provides your contact information and details for the apostille.

Include Payment and Return Envelope:

Submit the correct fee (check or money order payable to "Ohio Secretary of State") and a self-addressed, stamped envelope for the return of your document.